Sales, payments and receivables Module

Cashing and Payment sub-module is contained within Sales Module, managing the information regarding the invoices for passenger vehicles issued or received by the Dealer as well as their financial status (cashed/paid for).

Product functions

• The Dealer can issue invoices to the clients for the passenger vehicles orders submitted to the producer. The following types of invoices can be created:
• Proforma - Proforma invoices can be issued for the entire passenger vehicle value or for a smaller value. The system issues proforma invoices directly, the user being able to modify this option in order to issue fiscal invoices directly;
• Advance fiscal - the passenger vehicle value can be invoiced integrally or partially;
• Final fiscal - can be generated directly or from a proforma invoice;
• Penalties - the overdue invoices without registering any payment from the client are inserted by the System in the list of invoices for which penalties invoices can be issued.
• The calculation of amounts on the invoice is made depending upon the order type, for CIP or DDP price.
• Each invoice (fiscal or proforma) can be printed in order to hand it to the client. There is a possibility for canceling an invoice valid only in case the respective invoice was printed.
• In case of a request from the client for a copy of the original invoice, an invoice Duplicate can be printed.
• Cashing issued invoices - amounts cashed from the clients can be registered. These cashing operations can be done both on proforma invoices and on fiscal invoices. In case of registering a cashing on a proforma invoice, after issuing the fiscal invoice, the cashing operation will be transferred to the new invoice.
• Cashing characteristics:
  • Payment type (payment order, cheque, cash);
  • Client name (payer);
  • The transaction currency;
  • The Dealer's bank account where the money must be transferred in case of a bank payment;
  • Cashing document number;
  • Cashing document date;
  • Invoice upon which the payment is made;
  • Amount to be cashed - for each cashing, the amount subjected to the transaction can be modified.
• Bonds - the value of the bond submitted by the Dealer in the producer's bank account can be inserted. The Dealer mutually agrees with the producer (importer) the margin of exceeding this amount.
• Current status of the bond - the Dealer can visualize the balance of the bond account submitted for the manufacturer.
• The Dealer can register the invoices received for passenger vehicles orders from the producer. The following types of invoices can be created:
  • Fiscal invoices;
  • Cancellation invoices.
• Credit Notes can be added - they are the equivalent of cancellation invoices issued by the supplier. The Credit Note has the following characteristics:
  • Number of Credit Note from the supplier;
  • Date of credit note issuance by the supplier;
  • Number of days until due date established by the supplier;
  • Information on the invoiced passenger vehicle: denomination and unit price.
• Payment of received invoices - registers the payments made for the supplier's invoices. For making a payment, the user must insert information regarding the payment type, supplier, payment account, invoice and the amount to be paid (the invoice can be paid for in full or partially). The amount to be paid for can also be modified after selecting the invoice subjected to payment.
• Payment register - all payments made until a specific moment can be visualized. In this list, all information previously inserted for the respective payment can be modified.
• Register of not cashed invoices - displays all invoices printed and not registered as being paid for by the clients. The user can also visualize the number of days until each invoice becomes overdue.
• The Register of Issued Invoices - all invoices issued until that specific moment can be visualized. Any invoice printed and displayed in this register can be cancelled.
• Cashing register - all cashing operations carried out until a particular moment can be visualized. All of the information previously inserted for the respective cashing can be modified in this register.
• Register of Received Invoices - all of the invoices received from the supplier (irrespectively of their status, namely unpaid for, partially or integrally paid for) and all of the credit notes.

Reports

• Fixed asset sheet;
• Inventory object sheet;
• Fixed assets depreciation - a report containing the fixed assets depreciated within a month, specifying the following table columns: fixed asset, pif date, depreciation duration, acquirement value, depreciated value at the beginning of the month, value to be depreciated at the beginning of the month, rest of value at the end of the month, monthly installment, wear (%), depreciated/non-depreciated status, depreciation type;
• Depreciation Test - report identical to the above-mentioned except that the depreciation type is not the one associated to each of the fixed assets but it is selected when the report is generated;
• Fixed Asset inventory number register - it represents all of the fixed assets being managed and it contains the following table columns: inventory number, classification group, fixed asset denomination, location, remarks;
• Inventory objects number register - represents all of the inventory objects in stock;
• Entry of fixed assets - fixed assets entered within a selected period of time;
• Entry of inventory objects - inventory objects entered within a selected period of time;
• Deletion of fixed assets - fixed assets deleted within a selected period of time;
• Deletion of inventory objects - inventory objects deleted within a selected period of time;
• Fixed assets personal sheet - presents the report upon the fixed assets at a certain date, from one or all locations, associated to one or all of the employees, having the following table columns: entry document, inventory number, fixed asset denomination, value, location, wear, (%), depreciated/non-depreciated status;
• Inventory object personal sheet - report similar to the fixed asset personal sheet.

Interactions

• Presales: for extracting information regarding the orders from the client launched by the Dealer's sales department, following to be invoiced.
• Sales - Logistics: for extracting the information regarding the orders launched by the dealers.
• Accounting: for automatic registration of accounting notes afferent to invoices and cashing/payments.
• Configuration operator: communicates with this module for extraction of information on the parameter values inserted here (i.e.: clients, employees, banks, foreign currency exchange rates, etc.).

Sales, payments and receivables Module