Miscellaneous Invoices
This module allows for the entry of received invoices and the issuance of invoices, independently from Accounting. It is primarily used for invoices that affect inventory — such as goods, raw materials, etc. — and for items that require individual tracking — such as fixed assets, inventory items, etc. Based on the invoices entered here, Goods Receipt Notes (GRNs) will be generated. In practice, the management of procurement documents used to create GRNs is often done separately from other documents, usually by individuals who do not have accounting knowledge. Our application, through this module, supports this approach, enabling those involved in inventory management to have full control over the documents.
Product functions
Received invoices can be entered, both in local currency (RON) and in foreign currency.
The "Invoice Packages" function allows the aggregation of values from multiple invoices that need to be reflected in the entry value of an item in inventory.
Customs import declarations (DVI) can also be entered.
Various items can be defined and linked to specific accounting entries.
Invoices can be issued in both RON and foreign currency. From this module, fixed assets, inventory items, and various services can be invoiced. Goods (merchandise) cannot be sold through this module; there is a separate module for that.
Received invoices related to contract orders can also be recorded. The following types of invoices can be created:
- Tax invoices;
- Credit notes (storno invoices).
The module includes several filters that can be used to search for specific documents. The available filters are:
- Period – search by a specific time frame;
- Series and/or invoice number;
- Supplier – search by supplier;
- Document type – tax invoice, credit note, etc.;
- Status filters: documents with incomplete data, reversed (storno), posted, unposted, supporting documents.
These filters can be used cumulatively to narrow down the search results.
The module includes the "GRN-Invoice Comparison" report, which highlights differences between the Goods Receipt Note (GRN) and the related invoice.
Customs preferences and duties can be configured.
Document numbering is managed within the module.
Documents can be canceled — they will remain in the database with the status "canceled".
It also allows the entry of invoices containing many products over multiple days.
Interactions
- Accounting: used for the automatic recording of accounting entries related to invoices.
- Configurator: communicates with this module to retrieve information about parameter values entered here (e.g., clients, employees, banks, exchange rates, etc.).