Accounting Module

The accounting module offers full support for the accounting system adapted to the Romanian specific. It also offers real-time support for automatic accounting on the basis of events definable in other modules as well as the possibility of particularizing the effects produced by them from the financial-accounting point of view.

Product functions

• The product the definition of price calculation algorithm for each client as well as the variables upon the basis of which the algorithm operates;
• Module configuration - includes the possibility of defining the account list, of the accounting monographic (list of correspondence between accounts), defining analytical accounts, method for automatic closure of income and expense account and of VAT reimbursement, initializing the account balance in the moment of starting working with this module;
• Insertion of accounting records; there are multiple methods for the insertion of accounting records into the database. The accounting records can thus be automatically generated following the action of the other modules in the system or they can be manually inserted by the user;
• Accounting operations can be predefined, thus facilitating the insertion of data;
• It automatically generates accounting records for the documents located in Nexus modules (Service, Spare Parts, Leasing, Fixed Assets, Inventory Objects, etc);
• It automatically generates accounting records for cashing and payment of invoices expressed in ROL / foreign currency, also calculating the exchange rate differences;
• It automatically generates the closure of income and expense accounts;
• It automatically generates the accounting records according to the VAT reimbursement;
• It automatically generates the accounting records according to the reevaluation of accounts expressed in foreign bills;
• It automatically generates the corresponding accounting records in case of compensation operations;
• It saves information regarding the origin of each accounting record, allowing the user to visualize/edit at any time the document that the respective record is associated to.

Raports

• Price modification report - this It saves information regarding the origin of each accounting record, allowing the user to visualize/edit at any time the document that the respective record is associated to.report indicates the price changes occurring at all of the passenger vehicle version following the price recalculation;
• Account book register - it lists the accounting records for a specific month;
• Account sheet - it lists the accounting records according to an account selected for a particular month/period;
• Basic book - this report contains the total of the accounting records for the selected account and sense, grouped per corresponding accounts and per month, with subtotals after each quarter and a general total, per year;
• Basic book SAH - a report similar to an account report, except for the fact that it is printed simultaneously for multiple accounts;
• Cash/bank book - it lists the accounting records corresponding to the cash/bank accounts expressed in ROL/foreign currency per a particular day/month;
• Check balance sheet - contains the initial balances, the circulation per the current month or per the specified month, the final amounts (at the end of the month/year) and the final balances. Multiple types of balance sheets are offered;
• Sales book - contains the list of all issued documents which involve VAT;
• Purchase book - contains the list of all received documents involving VAT;
• Employee account sheet - it is similar to the Account Sheet report, the difference that all calculations are carried out for a particular employee. One or more employees can be selected;
• Invoices issued and not cashed - it lists all of the invoices with a balance different from 0 for a particular period of time;
• Invoices received and unpaid for - it lists all of the received invoices with a balance different from 0 for a particular period;
• Client book - it lists all of the invoices issued for one or more clients, displaying detailed information for each document (total invoice value, paid amount, rest of payment, etc.);
• List of clients;
• Client account sheet - it is similar to the Account Sheet report, the difference being that all of the calculations are made for a particular client. One or more clients can be selected;
• Client analytical balance sheet - for a selected account, one or more selected clients and a selected period of time, the following are displayed: balance at the beginning of the year, total debtor circulation, total creditor circulation, balance at the beginning of the month, debtor circulation per month, creditor circulation per month, number of the document accounting note, position number in the accounting note, document number, total document value, value paid for passenger vehicles, rest of payment for passenger vehicles, value paid for miscellaneous items, rest of payment for miscellaneous items;
• Client synthetic balance sheet - for a selected account, one or more selected clients and a selected period of time, the following are displayed: balance at the beginning of the year, total debtor circulation, total creditor circulation, balance at the beginning of the month, debtor circulation per month, creditor circulation per month, final balance (debtor or creditor);
• Supplier book - it lists all of the received invoices for one or more suppliers, displaying detailed information for each document (total invoice value, paid for amount, rest of payment, etc.);
• Suppliers list;
• Supplier account sheet - it is similar to the Account Sheet report, the difference being that all calculations are made for a particular supplier. One or more suppliers can be selected;
• Creditors circulation report;
• Suppliers analytical balance sheet - for a selected account, one or more selected suppliers and a selected period of time, the following are displayed: balance at the beginning of the year, total debtor circulation, total creditor circulation, balance at the beginning of the month, debtor circulation per month, creditor circulation per month, number of the document accounting note, position number in the accounting note, document number, total document value, value paid for passenger vehicles, rest of payment for passenger vehicles, value paid for miscellaneous items, rest of payment for miscellaneous items;
• Suppliers synthetic balance sheet - for a selected account, one or more selected suppliers and a selected period of time, the following are displayed: balance at the beginning of the year, total debtor circulation, total creditor circulation, balance at the beginning of the month, debtor circulation per month, creditor circulation per month, final balance (debtor or creditor);
• Yearly cash flow - a report displaying the cashing/payments within the company separated per certain indicators, such as: payments from clients, payments from debtors/creditors, bank payments, payments to suppliers, salary expenses, material expenses, etc. New indicators may be added or the existing ones may be deleted. Values are displayed for each month from the selected year and it is expressed in ROL or a selected foreign currency;
• Monthly cash flow - it is analogue to "Yearly cash flow" report, the values being displayed for a selected month;
• Monthly analysis of account 121 - it lists the balances of the income and expense accounts for a selected period of time;
• Analysis of account 121 accumulated circulation - it lists the balances of income and expense accounts per a selected month, cumulated, with all months previous to the selected month;
• VAT report - it lists the VAT situation for a particular year, detailed per each separate month, displaying the following items: balance at the beginning of the year, reimbursable and collected VAT, VAT in the payment month and to be reimbursed, information on the payment documents according to which VAT payments/reimbursements were made;
• Cash flow - for one or more selected cash/bank accounts, for a particular selected period, it displays the corresponding account, the debtor/creditor circulation, debtor/creditor balances;
• Obligations report - it lists the report on company obligations per one year, detailed per each month.

Interactions

Accounting module interacts with the following modules:

• Sales - Logistics: it communicates with this module with the purpose of submitting information regarding the passenger vehicles configurations and prices for passenger vehicles and optional items.
• ExDeCo: it communicates with this application with the purpose of submitting information regarding the passenger vehicles configurations and prices for passenger vehicles and optional items. This information is displayed in "Product Info" section of ExDeCo.

Accounting Module